Getting this show on the road

Hello,

Now that we have a good idea* of the makeup of the committee, I'd like to
start talking about how we're going to do this.

* The board may need to approve the three new members yet, so we may need to
wait until that is accomplished to start doing any real business.

Our charter at
http://www.spi-inc.org/corporate/resolutions/resolution-2003-01-06.wta.2
states that we shall determine reasonable procedures for transacting
business, so to that end I'm posting the following first draft agenda. It,
of course, is subject to modification after discussion with committee
members.

Draft agenda, present -- June 2003
----------------------------------

1. Self-organization
a. Voting procedures
We should decide on just what needs a vote and how to conduct them.
I suggest that we vote on our initial organization and agenda,
and on the documents we issue as we go along. We could make voting
easy -- whenever 3 people vote yes, the item passes; and whever
3 vote no, the item fails. These numbers could be reduced if we
know some members are going to be unable to vote. Business
will be conducted by e-mail.
b. Deciding on our output
We'll need to issue at least one document: a proposal for bylaws
amendments. We can also consider issuing others, such as a rationale
for each proposed change. We'll probably update these as we
go along.
c. Selection of first secretary
We should chose someone from our members to act as secretary,
maintaining our documents and tabulating results of votes.
This secretary need not be the same person for the entire duration
of the committee.

2. Identification of problems
Our charter contains a list of things we are to consider, and also leaves
the door open for us to identify other problems. This stage should be
solely the formation of a list of things we agree need help, and in the
next stage, we'll decide whether each problem should be fixed by
a bylaws amendment, and if so, how to do so.

3. Drafting of solutions
For each separate problem, we will decide whether a solution is best
achieved with a bylaws amendment, and if so, what the amendment should
be.

4. Publication of results
We will publish results as listed in section 1b.

As a final note, I see my role as one of making sure that our work advances
in a timely fashion and is done in accordance with applicable existing
resolutions and bylaws rules. If anyone has a problem with that, speak now
or forever hold your peace :-)

Thanks,
John Goerzen