Re: Self-organization

To our committee members --

Please comment on/revise/complain/whatever about the below. Particularly,
we need to decide on self-organization issues right away, such as in 1(a).

Draft agenda, present -- June 2003
----------------------------------

1. Self-organization
a. Voting procedures
We should decide on just what needs a vote and how to conduct them.
I suggest that we vote on our initial organization and agenda,
and on the documents we issue as we go along. We could make voting
easy -- whenever 3 people vote yes, the item passes; and whever
3 vote no, the item fails. These numbers could be reduced if we
know some members are going to be unable to vote. Business
will be conducted by e-mail.
b. Deciding on our output
We'll need to issue at least one document: a proposal for bylaws
amendments. We can also consider issuing others, such as a rationale
for each proposed change. We'll probably update these as we
go along.
c. Selection of first secretary
We should chose someone from our members to act as secretary,
maintaining our documents and tabulating results of votes.
This secretary need not be the same person for the entire duration
of the committee.

2. Identification of problems
Our charter contains a list of things we are to consider, and also leaves
the door open for us to identify other problems. This stage should be
solely the formation of a list of things we agree need help, and in the
next stage, we'll decide whether each problem should be fixed by
a bylaws amendment, and if so, how to do so.

3. Drafting of solutions
For each separate problem, we will decide whether a solution is best
achieved with a bylaws amendment, and if so, what the amendment should
be.

4. Publication of results
We will publish results as listed in section 1b.

As a final note, I see my role as one of making sure that our work advances
in a timely fashion and is done in accordance with applicable existing
resolutions and bylaws rules. If anyone has a problem with that, speak now
or forever hold your peace :-)

Thanks,
John Goerzen

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> Please comment on/revise/complain/whatever about the below. Particularly,
> we need to decide on self-organization issues right away, such as in 1(a).
>
> Draft agenda, present -- June 2003
> ----------------------------------
>
> 1. Self-organization
> a. Voting procedures
> We should decide on just what needs a vote and how to conduct them.
> I suggest that we vote on our initial organization and agenda,
> and on the documents we issue as we go along. We could make voting
> easy -- whenever 3 people vote yes, the item passes; and whever
> 3 vote no, the item fails. These numbers could be reduced if we
> know some members are going to be unable to vote. Business
> will be conducted by e-mail.
> b. Deciding on our output
> We'll need to issue at least one document: a proposal for bylaws
> amendments. We can also consider issuing others, such as a rationale
> for each proposed change. We'll probably update these as we
> go along.
> c. Selection of first secretary
> We should chose someone from our members to act as secretary,
> maintaining our documents and tabulating results of votes.
> This secretary need not be the same person for the entire duration
> of the committee.
>
> 2. Identification of problems
> Our charter contains a list of things we are to consider, and also leaves
> the door open for us to identify other problems. This stage should be
> solely the formation of a list of things we agree need help, and in the
> next stage, we'll decide whether each problem should be fixed by
> a bylaws amendment, and if so, how to do so.

To this end I suggest we all take an independant look at the bylaws and
note down everywhere we think there needs to be clarification. Any aspect
that at least 3 of committee members agree needs study then gets further
study and proposed changes (as discussed in 3).

> 3. Drafting of solutions
> For each separate problem, we will decide whether a solution is best
> achieved with a bylaws amendment, and if so, what the amendment should
> be.
>
> 4. Publication of results
> We will publish results as listed in section 1b.
>
> As a final note, I see my role as one of making sure that our work advances
> in a timely fashion and is done in accordance with applicable existing
> resolutions and bylaws rules. If anyone has a problem with that, speak now
> or forever hold your peace :-)

I'm speaking now to hold my peace, and I vote "yes" to accept this as our
procedures. :)

- ----------------------------------------------------
David "cdlu" Graham cdlu(at)pkl(dot)net
Guelph, Ontario SMS: +1 519 760 1409

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On Thu, Jan 30, 2003 at 10:13:55AM -0500, David Graham wrote:
> I'm speaking now to hold my peace, and I vote "yes" to accept this as our
> procedures. :)

OK, anyone else? We should really have all 5 of us agree to this.

-- John

On Tue, Jan 28, 2003 at 11:11:09PM -0600, John Goerzen wrote:
> Please comment on/revise/complain/whatever about the below. Particularly,
> we need to decide on self-organization issues right away, such as in 1(a).

This is good so far. Can we have some kind of real-time meeting
schedule?

--
Taral <taral(at)taral(dot)net>
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"Most parents have better things to do with their time than take care of
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